GDPR Risk Assessment

All answers provided on this form will be treated in confidence by the processing team. You are reminded that if you hold personal information that was obtained directly from an individual, then you are not using the club records to source that information. It would be out of scope as far as this survey is concerned. We are only interested in information that has been sourced from Halton Aero Club records being used on non HAC equipment and systems.

Please answer all relevant questions that relate to where you are holding personal information that originated from Halton Aero Club.

Your Name (required)

Your Email (required)

Please leave this field empty.

Contact Number (required)

Functional role in the club

1.) Access and Ownership

1.1) I have access to personal and confidential information at the Halton Aero Club
NoYes

1.2) I have personal and confidential information stored on my personal systems in either digital or paper formats. This includes personal computers, computers owned by third parties (your employer for example), tablets, smart phones and any storage devices.
NoYes

If your answer to 1.2 was "NO" please proceed to the end of the form (Click here to jump to the bottom). There are no further questions. If your answer to 1.2 was YES please proceed to question 2.

2.) What information do you have?

2.1) Check all of the following, and if you check the box "Other" please also describe what you consider to be in the "other" category.
NoneNamesEmail addressHome Telephone NumberMobile Telephone NumberAddressesBank DetailsNext of Kin DetailsMedical lnformationOther
2.2) If you checked the box "Other" please provide details below about the type of information held.

3.) Why do you need a copy of this information on your local system?

3.1) Check all that apply, if you need to use the category Other, please expand your answer.
I do not need a copy of this informationRequired for planningRequired for Social eventsRequired for trainingRequired for membership managementLegal requirementTesting and configuration of IT systemsOther
3.2) Where appropriate please expand on "other"?

4.) About my computer devices

4.1) The personal information I hold, is stored in/ on the following devices (Check all that apply)
I do not have any digital devicesWindows computer systemApple Computer System (MAC)Server (including NAS)TabletSmart PhoneUSB storage deviceCloud StorageOther
4.2) If you answered Other, please provide details

5.) Security of your computer systems

5.1) Do you have a unique login to your personal devices and do you use AV or Encryption for your devices (this question only applies to the devices where you have HAC confidential information stored) Check all that apply.
I do not login or use security on my systemI have a shared login for my devicesI have a unique login for my devicesI use encryption on my devicesI use anti virus on my Windows computer systems systemsI use anti virus on my MAC computer

6.) Paper based records

6.1) Do you have any paper based records containing personal information
NoYes
If you answered No please proceed to the next section.
6.2) If you answered Yes please state how these are stored (check all that apply)?
N/AIn an unsecure file/ folderIn a normally locked cabinetin a normally locked room

Thank You

On clicking submit, this form and your answers will be sent to a special email box for later processing. You will also be sent a copy of what you have submitted. Depending on your responses we may wish to get in contact with you to ask some further questions. You will also be kept in the loop during the redevelopment of the Privacy Policy for Halton Aero Club.
Thank you for your participation.

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